Gone are the days when the human resources department has to maintain physical records of employees and organize them in steel filing cabinets. Nowadays, there is computer software or human resources information system that has the capability to maintain employment records with immediate access when necessary.
The HR department is responsible for various records from the employee’s 201 files, salaries and incentives, trainings and seminars, performance appraisals, disciplinary actions and many more. Whenever there is a need for a specific record, HR staff has to sift through all the records before it can be submitted for evaluation. If all these information is contained in a single database, the business can easily access the database and gain detailed report on a certain employee. For example, if a business wants to promote a certain employee to a higher position, evaluation can be done in privacy because the database will provide all the necessary information.
The computer software allows a business to streamline the process of benefits administration. For example, monitoring and updating changes in status, additional dependents including change of address and contact information can be done electronically. Very little manpower is necessary in so that the business saves on money and efforts at recruiting and training HR staff.
In terms of recruitment, the human resources information system provides a sophisticated interface that allows candidates to submit their resumes for open positions. All that the hiring manager needs to do is to open the database and checkout the collected resumes that include their locations, educational level, professional experience and trainings that were undertaken. Even current employees of the company can electronically apply for a position that they believe suits them best. The best benefit of the software is the privacy it provides for both the employees concerned and the company itself.
HR management software is now the trend because it is flexible, scalable and easy to configure. HR software is an innovative solution that helps streamline payroll processes, recruitment, benefits administration, performance appraisals and maintenance of employee records. In instances when information is urgently required, the database will make the search easy, efficient and manageable.